Cookie Notice and Third-Party Tools Notice

1. Purpose

This notice explains how LIFT Aviation Academy uses cookies and third-party services in connection with the LIFT Learning Management System.

The LMS may use cookies and external tools to provide secure login, course access, training delivery, communications, e-learning content, technical support, analytics, and compliance monitoring.

2. Cookies Used by the LMS

The LMS may use cookies that are necessary for the platform to function.

These may include cookies used to:

• Keep the user logged in
• Maintain the user session
• Remember basic user preferences
• Support secure access to Moodle
• Protect the LMS from unauthorised access
• Support course navigation and activity completion

Necessary cookies are required for the LMS to operate correctly. If these cookies are disabled, users may not be able to log in or use the LMS properly.

3. Optional or Third-Party Cookies

Some third-party tools linked or embedded in the LMS may use their own cookies or tracking technologies.

This may include services used for:

• Video conferencing
• E-learning content
• Training videos
• Online assessments
• Analytics
• Support tools
• External learning resources

Where optional cookies or third-party tracking are used, users may be asked to provide consent where required by applicable law.

4. Third-Party Services

LIFT Aviation Academy may use third-party services to support training delivery and LMS operation.

These may include, where applicable:

• Moodle hosting or technical support providers
• Computer-based training providers
• Aviation training content providers
• Video conferencing platforms
• Email and notification providers
• Cloud storage or backup providers
• Document management systems
• Assessment, quiz, or certificate tools
• Communication or support tools

Third-party services may process user data only where necessary for training, LMS operation, support, security, compliance, or administration.

5. Examples of Data Shared with Third Parties

Depending on the service, the following information may be processed:

• Name and surname
• Email address
• Username or user ID
• Course enrolment information
• Course progress or completion status
• Assessment or quiz data
• Access logs or timestamps
• Communication records
• Technical information such as IP address, browser, device, and session data

Only the data necessary for the relevant service should be shared.

6. Legal Basis

The use of necessary LMS cookies and third-party services may be based on:

• Performance of a contract
• Legal or regulatory obligation
• Legitimate interests of LIFT Aviation Academy
• Consent, where required for optional cookies or non-essential processing

7. External Websites and Platforms

The LMS may contain links to external websites or platforms.

When users leave the LMS and access an external platform, that platform may have its own privacy notice, cookie notice, terms of use, and data processing practices.

Users should review the privacy and cookie notices of any external platform they access.

8. Plugin Privacy Review

LIFT Aviation Academy may review Moodle plugins and third-party tools to check whether they properly declare the personal data they store or process.

Plugins or tools that do not provide sufficient privacy information may be updated, replaced, restricted, or removed where appropriate.

9. Managing Cookies

Users may manage cookies through their browser settings.

However, disabling necessary cookies may prevent the LMS from functioning correctly.

Users should not disable essential Moodle cookies if they need to access training material, assessments, or course records.

10. Changes to This Notice

This notice may be updated when new tools, services, plugins, or providers are added to the LMS.